If you’re an owner-operator or run a small trucking business that crosses state lines, you’re likely familiar with IFTA — the International Fuel Tax Agreement. While it may seem like just more paperwork, mishandling IFTA reports can lead to fines, audits, and serious headaches.
Here are 5 smart IFTA tips to help you stay compliant, save time, and avoid penalties in 2025:
1. 🧾 Keep Accurate Mileage Records — Always
Every single mile matters. You’re required to track miles driven in each state or province. GPS tracking apps and ELDs (Electronic Logging Devices) can help automate this — but always double-check for accuracy.
Pro tip: Save a backup of each quarter’s mileage report in the cloud and on a hard drive.
2. ⛽ Save Every Fuel Receipt
To claim your fuel tax credits, you must keep valid receipts showing date, location, gallons, and seller info. Fuel card summaries help — but don’t throw away pump receipts just yet!
Without receipts, you may not get credit for the fuel taxes you already paid.
3. 📅 Don’t Miss Quarterly Filing Deadlines
IFTA reports are due four times a year, typically by the end of the month following each quarter:
Q1: April 30
Q2: July 31
Q3: October 31
Q4: January 31
Late filings = penalties + interest. Set calendar reminders and file early if possible.
4. 📊 Use IFTA Software or Hire a Pro
Manual spreadsheets lead to errors. There are excellent IFTA software tools that connect to your ELD, fuel cards, and GPS. Alternatively, hire a compliance expert or tax pro — especially if you’re busy running your business.
Time spent on paperwork is time off the road. Automate where you can.
5. 📂 Stay Organized for Audits
IFTA audits can go back 4 years, so keep all documents: fuel receipts, mileage logs, trip sheets, tax returns. A good record-keeping system is your best defense.
An organized file today = no panic tomorrow.
🛡️ Insurance + Compliance = Peace of Mind
While IFTA may be about taxes, it ties directly into your business legitimacy and fleet compliance — which also affects your insurance rates and risk profile.
Ensure Inc. helps owner-operators stay covered and compliant — from smart insurance planning to guiding you on paperwork like IFTA, DOT, or cargo certificates.
📞 Need Help Staying Compliant in 2025?
Whether you’re filing IFTA, renewing your authority, or reviewing your insurance — we’ve got your back.
👉 Call Ensure Inc. today or request a quote online.
Stay legal. Stay rolling. Stay protected — with Ensure Inc.
